Internal Employment Application: A Sample With Instructions

Susan Heathfield is an HR and management consultant with an MS degree. She has decades of experience writing about human resources.

These directions provide guidance for employees who wish to apply for internal jobs within your organization. They accompany the internal job application sample provided below. Please feel free to use and modify the format to meet your organization's needs.

Internal Job Application Sample

(Your organization's name) is dedicated to assisting employees to reach their professional goals through internal promotion and transfer opportunities. One of the tools the company makes available to employees in managing their career is (your organization) internal job posting.

This procedure enables current employees to apply for any available position either before or at the same time the position is advertised outside of the company. Human Resources will let employees know how each job posting is handled.

Internal job opportunities are regularly posted online on the company intranet and on the company's website recruiting page. Job openings are also emailed to the companywide mailing list where employees are informed that only internal candidates are eligible to apply.

To Apply for an Opening:

Step 1: Ensure that you meet the following eligibility requirements:

• You are a current, regular full- or part-time (your company) employee.
• You have been in your current position for at least six months. (Exceptions to this six-month requirement can be made by your current manager and should be consistent with company business needs.)
• Your performance meets the performance development plan (PDP) standards or established work standards in your current position.
• You have not had an employee counseling or corrective action within six months. You are not following a performance improvement plan for your current position.
• You meet the qualifications listed for the position on the job posting.

Step 2: Complete an Internal Job Application form:

Applications are available from Human Resources, the reception area of the front office and online on the company's recruiting website. Attach your resume, if you have one, to the completed application.

Step 3: Submit the Internal Job Application to your manager for approval.

Your manager will sign the application to indicate that they are aware of and support your efforts to obtain a new position. You may also want to discuss with them whether they believe the new position is an appropriate career move for you. Managers can be helpful.

Step 4: Submit your completed and approved Internal Job Application to HR.

Please meet the stated deadline to turn in the job application. You are ineligible for the position if you fail to meet the application expectations. HR must treat all applicants the same.

Step 5: Candidates who are qualified will participate in an initial interview with the manager of the position.

This interview happens if the applicant has not interviewed with that particular manager in the past six months. Finalists will participate in two additional interviews, with an HR representative, potential coworkers, and with an internal customer of the position or another manager. The selected person will be notified by the manager of the position.

Internal Job Application Form Sample for Modification

Time in Current Position:

Please describe your qualifications (your background and experience) that make you a good candidate for this position.

Describe your educational background including majors, minors, and areas of special interest or study.

Highest Degree Earned:

List work-related training and certifications:

Why do you wish to change positions?

Applicant Self Identification Form

Time in Current Position:

Providing this information is strictly voluntary on your part, and is not required to complete your Application for Employment, nor will providing the information or not providing the information affect your application.

Federal government regulations require (organization name) to maintain records of job applicants by gender and race. Additionally, we collect this information to ensure that we are monitoring our own success in encouraging a broad range of diverse applicants.

Please assist us by providing the requested information. Providing this information is strictly voluntary on your part, and is not required to complete your Application for Employment.

1. _______ African-American/Black (not of Hispanic origin)

2. _______ Asian or Pacific Islander (includes Indian Subcontinent)

3. _______ American Indian or Alaskan Native

4. _______ Hispanic/Latino (Spanish culture or origin, regardless of race)

5. _______ White (persons not of Hispanic origin, having origins in any of the original peoples of Europe, North Africa, or the Middle East)

6.________ Race not included above

Are you multi-racial or multi-ethnic (parents from two or more of the above-listed groups)?

If yes, please specify:

Thank you for your assistance.

The Bottom Line

Hopefully, this sample job application for an internal position has met your needs. The process to ensure that your candidates are given a consistent, equal opportunity ensures fairness and inclusiveness.

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